Introduction
Welcome to Collab Talent Solutions Ltd General Data Protection Regulations (GDPR) notice.
Collab Talent Solutions Ltd (“we“, “us” or “our“) respects your privacy and is committed to protecting your personal data. This notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your GDPR privacy rights and how the law protects you.
Please also use the Glossary to understand the meaning of some of the terms used in this GDPR notice.
Important information and who we are
Purpose of this GDPR notice
This notice aims to give you information on how Collab Talent Solutions Ltd collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this notice together with any other notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This notice supplements the other notices and is not intended to override them.
Controller
We are the controller and responsible for your personal data.
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this notice. If you have any questions about this notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
Contact details
Full name of legal entity: Collab Talent Solutions Ltd
Name or title of DPO: Lisa Lane (Office Administrator)
Email address: Lisa@collabtalentsolutions.co.uk
Postal address: 68 & 69, Shrivenham 100 Business Park, Majors Road, Watchfield, SN6 8TY
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Processors
Our CRM providers, Recruit So Simple act as our data processors and have procedures and safeguards in place to protect and preserve personal data. They can be contacted at 01276 300123 or sales@recruitsosimple.com
In addition, Logic Melon are a data processor that we employ to manage job applications from relevant job boards and applications made by social media and our website. They can be contacted via (0) 203 553 3667 or by writing to; Silvaco Technology Centre, Compass Point, St Ives, Cambridgeshire, PE27 5JL.
Changes to the notice and your duty to inform us of changes
This version was last updated on 11/03/2024
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the notice of every website you visit.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes address, email address and telephone numbers.
- Financial Data includes salary details.
- Profile Data includes your username and password, your interests, preferences, feedback, survey responses, psychometric tests and aptitude tests.
- Usage Data includes information about how you use our website and services.
- Communications Data includes your preferences in receiving job alerts from us.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this notice.
We may collect Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). We will treat these Special Categories of Personal Data in accordance with the terms of this policy notice.
We do not collect any information about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Identity and Contact information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- Contact us for the purposes of us providing you or the ultimate potential employer with recruitment services;
- request job alert communications to be sent to you; or
- give us some feedback.
- Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies.
- Third parties or publicly available sources. We may receive personal data about you from various third parties as set out below:
- Technical Data from the following parties:
- analytics providers such as Google based outside the EU; and
- advertising networks such as job boards inside the EU.
- Identity and Contact Data from other recruitment agencies or services with who you have registered with.
- Identity and Contact Data from publicly available sources such as the Electoral Register based inside the EU.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you or with the potential company looking to employ you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data. However, we recognize the need for your consent and our requirement to identify to you any potential recipient of your personal data with regard to potential employers.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
| Purpose/Activity | Type of data | Lawful basis for processing including the basis of legitimate interest |
| To register you as a new candidate | (a) Identity (b) Contact | Performance of a contract with you or with the potential employer |
| To process your application with a potential employer to: (a) Collect and recover money owed to us | (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications | (a) Performance of a contract with you or with the potential employer (b) Necessary for our legitimate interests (to recover debts due to us) |